Amateur Radio Club
Code of Regulation
Effective – March 4, 2011
undersigned, wishing to secure for ourselves the pleasure and
benefits of the association of persons commonly interested in
Amateur Radio, do hereby constitute ourselves the Massillon
Amateur Radio Club, Inc., hereinafter referred to as MARC, and do
enact this code of regulations as our governing law. It shall be
our purpose to facilitate the exchange of information and the
general cooperation between members, to promote radio knowledge,
fraternalism and individual operating efficiency, and to so
conduct club programs and activities as to advance the general
interest and welfare of Amateur Radio in the general community and
to promote other public charitable, educational or general
cultural purposes dealing with Amateur Radio including for such
purposes, the receiving, maintaining, expending and making of
distributions to organizations that qualify as exempt
organizations under the Internal Revenue Code of 1954 (or the
corresponding provision of any future United States Internal
All persons holding a current
amateur radio license of any class, or interested in amateur radio
are eligible for membership in this organization.
A full member is a person
holding a valid FCC license not under administrative review or
restriction by the FCC and is privilege to vote and hold office in
this organization with exceptions as noted in Article III.
An associate member is a
person interested in amateur radio, but who does not hold an
amateur radio license. He/she may vote but may not hold office;
he/she may serve upon any committee to which he/she volunteers.
Spouses, Dependents, or Students
up through college are eligible for special membership at one-half
price of full membership or associate membership, whichever
qualifications are met.
Dues shall be collected on an annual basis payable in full at the regular
meeting in January and shall be of an amount determined by the
membership by vote at the Annual meeting.
Exemptions: All executive Officers (President. Vice
President, Secretary, and Treasurer) shall be exempt from paying the annual dues.
All present and future Life Members (see Article I, Section
F) shall be exempt from paying the annual dues.
F: A full member is eligible for life membership after 25 years of total
membership, subject to approval by the executive committee.
An annual meeting of the members
of MARC shall be held in the month of December on such a day and
at such time and place to be designated by the Executive
Regular meetings shall be held at
least one each month, the number and time and place of which,
shall be determined by vote at the annual meeting.
Special meetings may be called by
the Executive Committee if needed, the time, date, and place to be
determined by them.
A quorum shall be needed for
conducting business at any meeting. 20% of the total membership or
fifteen (15) members, whichever is less, shall constitute a
The officers of MARC shall be
President, Vice-President, Secretary, and Treasurer. These
officers shall constitute the Executive Committee and serve as
No member may hold more than one
office at any one time, with the exception of the offices of
Secretary and Treasurer.
The officers of the MARC shall be
elected by a vote of the membership at the annual meeting in
December. All full members, at least twenty-one (21) years of age
that have been in good standing for two and a half (2-1/2)
consecutive years are eligible to hold office.
The term for all offices shall be
one (1) year, or until their successors are elected. Newly elected
officers shall be sworn in and shall begin their term at the first
regular meeting in January.
The vice-president shall succeed
to the president's office the year following their term. The
current president shall not be eligible for the office of
vice-president for one (1) year.
Vacancies occurring between
elections must be filled by vote of the membership at next regular
meeting after the withdrawal or resignation is announced.
Officers may be removed for good
cause by a two-thirds vote cast of eligible voting members.
Notice must be given at the previous regular meeting and all
members of MARC shall be notified by mail or email. The officer in
question shall be given an opportunity to speak before the vote is
Election of all elected persons
shall be held in the following manner and require a quorum as
described in ARTICLE II, Section D.
Sixty (60) days prior to election of officers, a nominating committee (herein
Committee) shall consist of three trustees. The Committee shall be
responsible for conducting the election. The Committee may be
responsible for attempting to find qualified members to run for
office although nominations may also be made from the floor by any
active Full member.
If the Committee has established a slate of candidates, the Committee
shall present the committee report of candidates at the election
Nominations from the floor shall be the next order of business before
proceeding with the election. Any candidate nominated shall be
afforded the opportunity to decline the nomination.
All active eligible voting members in good standing, present, and casting
their own ballot shall be eligible to vote.
All elections and run-off elections shall be by secret ballot.
However, in any case where there is only one nominee for office,
such nominee shall be declared elected without the need of a
The committee shall prepare ballots to be used in the election process. No
write-in votes shall be permitted.
7. The candidate who receives the greatest number of votes cast
shall be elected for that office. In case of a tie a run-off
election will be held. In the event of a tie in the run-off
election a flip of a coin shall decide the candidate for the
There shall be three (3) trustees
of MARC. To be eligible for trusteeship, the member must meet the
same qualifications as for officers. (Article III, Section C).
Trustees shall serve for a three
(3) year term. The terms shall be staggered so that one trustee is
elected each year.
The newly elected trustee shall be
sworn in and begin their term at the first regular meeting in
D: Vacancies shall be filled as prescribed in ARTICLE III,
A trustee may serve for three (3)
consecutive terms after which one full year must elapse before
they are eligible to be elected trustee.
Removal from office. (See
Article III, Section G).
Trustees shall assume
responsibilities as outlined in the Articles of Incorporation and
this Code of Regulations, and be responsible for the conduct of
all officers and members of MARC.
H: The trustees shall hold at least one annual meeting and any
special meetings as required.
Two (2) trustees at a trustees
meeting constitutes a quorum.
Enforce due observance of this Code of Regulations.
A: There shall be a Club Station Trustee elected whose duties
shall be in compliance with Federal Communications Commission
regulations governing trusteeship of amateur radio club stations.
The term of this Club Station
Trustee shall run continuously and concurrent with the Club
Station license. Re-election shall occur only if the person
is no longer a member or cannot fulfill the duties of this office.
The President shall preside at all
regular business meetings of MARC, and conduct the same according
to the rules adopted; enforce due observance of this Code of
Regulations; decide all questions of order, and perform all
customary duties pertaining to the office of President.
The Vice-President shall assume
all the duties of the President in the absence of the President,
and shall serve as Activities Manager. As Activities Manager,
shall be responsible for the planning of MARC activities and may
appoint assistants as necessary.
The Secretary shall keep a record
of the proceedings of all meetings, keep a roll of members, keep a
record of inventory, carry on all correspondence and at the
expiration of their term, and turn over everything in their
possession belonging to MARC to their successor.
The Treasurer shall have custody
of all funds and shall account for same at each regular and annual
meeting; shall receive and receipt for all moneys received by MARC
and shall reimburse individual members for moneys spent with
approval by an officer with proper receipt for purchase made for
the benefit of MARC. The Treasurer shall deposit and remove from
the bank accounts the funds needed to operate MARC.
E: The President and/or
Vice-President may also perform the duties of the Treasurer in the
absence of the Treasurer.
The Executive Committee's annual
report shall also include a budget to be approved at the next
regular business meeting.
Any expenditure in excess of the
sum of $ 100.00 requires the approval of the membership of MARC.
Any contracts, agreements, deeds,
leases, notes, bonds or other instruments greater than the sum of
$ 1000.00 shall require the signatures of two (2) trustees, and
one (1) officer.
All amendments to the Code of
Regulations shall be sent to a committee for the purpose of a
feasibility and proper language study. The committee shall consist
of a chairman and at least four other eligible members. The member
submitting the request shall be allowed to attend this meeting.
The meeting shall be held during the month following the
submission, with adequate notice to all parties.
Upon recommendation by the bylaws
committee such proposed amendment shall be approved with a two
thirds vote of MARC members present.
Robert's Rules of Order (see
attached) shall govern the proceedings of MARC, except as provided
in this Code of Regulations.
date March 4, 2011, this revised CODE OF REGULATIONS have been
voted upon and passed by at least two-thirds of the total voting
membership. They shall become effective upon the signing by the
Executive Officers and Trustees below.
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