The

Massillon Amateur Radio Club

Code of Regulations

Revised Effective – March 4, 2011

PREAMBLE

 We, the undersigned, wishing to secure for ourselves the pleasure and benefits of the association of persons commonly interested in Amateur Radio, do hereby constitute ourselves the Massillon Amateur Radio Club, Inc., hereinafter referred to as MARC, and do enact this code of regulations as our governing law. It shall be our purpose to facilitate the exchange of information and the general cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the general community and to promote other public charitable, educational or general cultural purposes dealing with Amateur Radio including for such purposes, the receiving, maintaining, expending and making of distributions to organizations that qualify as exempt organizations under the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law.)

ARTICLE I 
MEMBERSHIP

Section A:   All persons holding a current amateur radio license of any class, or interested in amateur radio are eligible for membership in this organization.

Section B:    A full member is a person holding a valid FCC license not under administrative review or restriction by the FCC and is privilege to vote and hold office in this organization with exceptions as noted in Article III.

Section C:    An associate member is a person interested in amateur radio, but who does not hold an amateur radio license. He/she may vote but may not hold office; he/she may serve upon any committee to which he/she volunteers.

Section D:   Spouses, Dependents, or Students up through college are eligible for special membership at one-half price of full membership or associate membership, whichever qualifications are met.

Section E:   Dues shall be collected on an annual basis payable in full at the regular meeting in January and shall be of an amount determined by the membership by vote at the Annual meeting.

            Exemptions: All executive Officers (President. Vice President, Secretary, and Treasurer) shall be exempt from paying the annual dues.

            All present and future Life Members (see Article I, Section F) shall be exempt from paying the annual dues.

Section F:  A full member is eligible for life membership after 25 years of total membership, subject to approval by the executive committee.

ARTICLE  II
MEETINGS OF MEMBERS

Section A:   An annual meeting of the members of MARC shall be held in the month of December on such a day and at such time and place to be designated by the Executive Committee.

Section B:   Regular meetings shall be held at least one each month, the number and time and place of which, shall be determined by vote at the annual meeting.

Section C:   Special meetings may be called by the Executive Committee if needed, the time, date, and place to be determined by them.

Section D:   A quorum shall be needed for conducting business at any meeting. 20% of the total membership or fifteen (15) members, whichever is less, shall constitute a quorum. 

ARTICLE  III
OFFICERS

Section A:   The officers of MARC shall be President, Vice-President, Secretary, and Treasurer. These officers shall constitute the Executive Committee and serve as voting members.

Section B:   No member may hold more than one office at any one time, with the exception of the offices of Secretary and Treasurer.

Section C:   The officers of the MARC shall be elected by a vote of the membership at the annual meeting in December. All full members, at least twenty-one (21) years of age that have been in good standing for two and a half (2-1/2) consecutive years are eligible to hold office.

Section D:   The term for all offices shall be one (1) year, or until their successors are elected. Newly elected officers shall be sworn in and shall begin their term at the first regular meeting in January.

Section E:   The vice-president shall succeed to the president's office the year following their term. The current president shall not be eligible for the office of vice-president for one (1) year.

Section F:   Vacancies occurring between elections must be filled by vote of the membership at next regular meeting after the withdrawal or resignation is announced.

Section G:   Officers may be removed for good cause by a two-thirds vote cast of eligible voting members.  Notice must be given at the previous regular meeting and all members of MARC shall be notified by mail or email. The officer in question shall be given an opportunity to speak before the vote is taken.

Section H:    Election of all elected persons shall be held in the following manner and require a quorum as described in ARTICLE II, Section D.

1.   Sixty (60) days prior to election of officers, a nominating committee (herein Committee) shall consist of three trustees. The Committee shall be responsible for conducting the election. The Committee may be responsible for attempting to find qualified members to run for office although nominations may also be made from the floor by any active Full member.

2.   If the Committee has established a slate of candidates, the Committee shall present the committee report of candidates at the election meeting.

3.   Nominations from the floor shall be the next order of business before proceeding with the election. Any candidate nominated shall be afforded the opportunity to decline the nomination.

4.   All active eligible voting members in good standing, present, and casting their own ballot shall be eligible to vote.

5.   All elections and run-off elections shall be by secret ballot.  However, in any case where there is only one nominee for office, such nominee shall be declared elected without the need of a secret ballot.

6.   The committee shall prepare ballots to be used in the election process. No write-in votes shall be permitted.

7.   The candidate who receives the greatest number of votes cast shall be elected for that office. In case of a tie a run-off election will be held. In the event of a tie in the run-off election a flip of a coin shall decide the candidate for the office.

ARTICLE   IV
TRUSTEES

Section A:   There shall be three (3) trustees of MARC. To be eligible for trusteeship, the member must meet the same qualifications as for officers. (Article III, Section C).

Section B:   Trustees shall serve for a three (3) year term. The terms shall be staggered so that one trustee is elected each year.

Section C:   The newly elected trustee shall be sworn in and begin their term at the first regular meeting in January.

Section D:   Vacancies shall be filled as prescribed in ARTICLE III, Section F.

Section E:   A trustee may serve for three (3) consecutive terms after which one full year must elapse before they are eligible to be elected trustee.

Section F:    Removal from office. (See Article III, Section G).

Section G:   Trustees shall assume responsibilities as outlined in the Articles of Incorporation and this Code of Regulations, and be responsible for the conduct of all officers and members of MARC.

Section H:   The trustees shall hold at least one annual meeting and any special meetings as required.

Section I:    Two (2) trustees at a trustees meeting constitutes a quorum.

Section J:     Enforce due observance of this Code of Regulations.

ARTICLE   V
CLUB STATION TRUSTEE

Section A:   There shall be a Club Station Trustee elected whose duties shall be in compliance with Federal Communications Commission regulations governing trusteeship of amateur radio club stations.

Section B:   The term of this Club Station Trustee shall run continuously and concurrent with the Club Station license.  Re-election shall occur only if the person is no longer a member or cannot fulfill the duties of this office.

ARTICLE   VI
DUTIES OF OFFICERS

Section A:   The President shall preside at all regular business meetings of MARC, and conduct the same according to the rules adopted; enforce due observance of this Code of Regulations; decide all questions of order, and perform all customary duties pertaining to the office of President.

Section B:   The Vice-President shall assume all the duties of the President in the absence of the President, and shall serve as Activities Manager. As Activities Manager, shall be responsible for the planning of MARC activities and may appoint assistants as necessary.

Section C:   The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, keep a record of inventory, carry on all correspondence and at the expiration of their term, and turn over everything in their possession belonging to MARC to their successor.

Section D:   The Treasurer shall have custody of all funds and shall account for same at each regular and annual meeting; shall receive and receipt for all moneys received by MARC and shall reimburse individual members for moneys spent with approval by an officer with proper receipt for purchase made for the benefit of MARC. The Treasurer shall deposit and remove from the bank accounts the funds needed to operate MARC.

Section E:  The President and/or Vice-President may also perform the duties of the Treasurer in the absence of the Treasurer.

Section F:   The Executive Committee's annual report shall also include a budget to be approved at the next regular business meeting.

ARTICLE   VII
INSTRUMENTS

Section A:   Any expenditure in excess of the sum of $ 100.00 requires the approval of the membership of MARC.

Section B:   Any contracts, agreements, deeds, leases, notes, bonds or other instruments greater than the sum of $ 1000.00 shall require the signatures of two (2) trustees, and one (1) officer.

ARTICLE   VIII
AMENDMENTS

Section A:   All amendments to the Code of Regulations shall be sent to a committee for the purpose of a feasibility and proper language study. The committee shall consist of a chairman and at least four other eligible members. The member submitting the request shall be allowed to attend this meeting. The meeting shall be held during the month following the submission, with adequate notice to all parties.

Section B:   Upon recommendation by the bylaws committee such proposed amendment shall be approved with a two thirds vote of MARC members present. 

ARTICLE   IX
ORDER

Section A:   Robert's Rules of Order (see attached) shall govern the proceedings of MARC, except as provided in this Code of Regulations.

ARTICLE   X
ADOPTION

On this date March 4, 2011, this revised CODE OF REGULATIONS have been voted upon and passed by at least two-thirds of the total voting membership. They shall become effective upon the signing by the Executive Officers and Trustees below.

 This page was last updated on  12/23/20

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